Administrative Assistant – Lafayette – Indiana

Date Posted: March 16, 2026

Organization: Central Presbyterian Church

Job Type: part time

Position Type: Church Administrative Staff

Presbytery: Wabash Valley Presbytery

Salary: $26,000.00

Organization Website: https://www.centralpreschurch.org/

Congregation Size: 101-250

Community Type: College

Certification/Specialized Training Requirements: N/A

Position Details:

Central Presbyterian Church
Lafayette, Indiana

Position Description: Administrative Assistant
Reports to: Pastor
Effective: TBD
Directly Supervises: Not applicable
Status: Part-time, starting with 20 hours/week
FLSA: Non-exempt

Job Summary
Serve as an important administrative resource for the staff by assisting with general office tasks and projects that help the church fulfill its mission and vision. Work closely with church leadership, including church treasurer and foundation directors in executing administrative functions. Ensure the smooth functioning of the day-to-day church office processes and equipment. Create an inviting, gracious and safe atmosphere for all who enter. Provide information and directions to those entering the building.

Essential Functions: Church Operations
1. Coordinate and produce weekly bulletins, monthly newsletter, and special services bulletins (i.e., funerals, Maundy Thursday, Christmas Eve)
2. Coordinate production and distribution of annual report
3. Solicit information on recurring events for church communications; edit and write articles as need
4. Supervise office volunteers, assign and direct tasks
5. Follow up with staff and church leaders to ensure publication deadlines are established, communicated, and met
6. Schedule approved events to master calendar and website calendar, checking for conflicts with community events and church activities; provide calendar and updates to church custodian
7. Oversee production of other publications, brochures and communication materials using various software applications
8. Maintain PowerChurch database and website, including updates
9. Coordinate with Pastor to maintain social media presence
10. Maintain rosters and records for Session, Clerk of Session, Deacons, and committees
11. Maintain office files, including insurance policies and required updates
12. Monitor entrance; work with other staff and volunteers to know whom to expect (including contractors or third-party vendors) and how to ensure maximum safety, hospitality and efficiency
13. Ensure the main entrance and first-floor office area is kept neat and clean; maintain supply of updated church and ministry-related materials at information desk
14. Answer church telephone and forward calls appropriately, responding to general questions about the church and its ministries
15. Receive, sort and distribute incoming mail and deliveries
16. Monitor supply inventories and coordinate purchase of items needed
17. Perform other duties as assigned by Pastor

Essential Functions: Support for Church Treasurer
1. Screen all incoming mail, separating invoices and contributions.
2. Receive contributions to the church and forward to money counters weekly.
3. Process invoices and forward to church accountant for payment; handle issues with vendors timely.
4. Distribute contribution statements three times annually.
5. Attend finance committee meetings as needed for budget planning.
6. Maintain and update tax exemption documents.

Essential Functions: Support for Central Presbyterian Foundation
1. Receive Foundation contributions sent to the church and send them for deposit to the Foundation’s bank or custodial agent with copy to Pastor, Foundation President and Foundation Treasurer. Provide contribution details to external representative performing fund accounting.
2. Prepare gift acknowledgements to donors (with required IRS information) for signature by Pastor/Foundation President, print and mail to donors.
3. Send letters to family of decedents or honorees advising receipt of gifts and names and addresses of donors
(with copy to pastor, Foundation President, Foundation Secretary and Foundation Treasurer)
4. Maintain current contact information (address, email, phone) for all foundation sponsors and members.
5. Distribute Foundation communications by mail or electronically to Sponsors, members and Central m
Presbyterian Church members.
6. Maintain the Foundation’s bound corporate record book with all official minutes and quarterly and annual investment and financial reports, Federal and State tax returns and Property Tax Assessments and records; to be kept in fireproof file.
7. Maintain a working knowledge of the Foundation’s custodial agent’s and third-party fund accounting systems and distribute reports quarterly for investment committee and board of director meetings.
8. Distribute quarterly reports and minutes to Session from fund accounting system and those provided by custodial advisor.
9. Prepare and print the foundation’s Annual Report and distribute copies to Sponsors, members, and Session (and others as requested).
10. Monitor and coordinate supervision and use of the Foundation’s parking lots.
11. Such other duties as may be reasonably be assigned by the Foundation’s officers or board of Directors.

Minimum Qualifications
• Two-year Associate degree or equivalent experience
• High degree of proficiency with Microsoft Office products, Internet-based research and purchasing, telephone systems, and standard office equipment; ability to learn new applications
• Well-organized; able to prioritize and manage multiple demands with attention to detail
• Excellent interpersonal and communication skills
• Strong customer service orientation

Physical Requirements
• Able to move freely in and out of the facility

Address: 31 North Seventh Street, Lafayette, Indiana 47901, US

Facebook: https://www.facebook.com/centralpreschurch

YouTube: https://www.youtube.com/@centralpresbyterianchurch-9352